The practice aims to meet the requirements of the Data Protection Act 2018, the General Data Protection Regulation (GDPR), the guidelines on the Information Commissioner’s website as well as our professional guidelines and requirements.
The Information Governance Lead is James Nolan.
This Privacy Notice is available on the practice website at vitruviandentalstudio.co.uk/privacy-policy/ at reception/ by email if you contact [email protected]
Collection of Personal Information
You will be asked to provide personal information when joining the practice. The purpose of processing your personal data is to provide you with optimum dental health care and prevention.
Categories and Examples of Data We Process
- Personal data for the provision of dental health care
- Personal data for the purposes of providing treatment plans, recall appointments, reminders, or estimates
- Personal data such as details of family members for the provision of health care to children or for emergency contact details
- Personal data for the purposes of employed and self-employed team members’ employment and engagement respectively
- Personal data for the purposes of direct mail/email/text/other to inform you of important announcements or about new treatments or services
- Personal data – IP addresses so that we can understand our patients better and inform our marketing approach as well as improve the website experience
- Special category data including health records for the purposes of the delivery of health care and meeting our legal obligations
- Special category data including health records
- Special category data to meet the requirements of the Equality Act 2010
- Special category data details of criminal record checks for employees and contracted team members
We minimise the data that we keep, and do not keep it for longer than necessary.
We never pass your personal details to a third party unless we have a contract for them to process data on our behalf and will otherwise keep it confidential.
Storage of Personal Data
Personal data is stored in the EU whether in digital or hard copy format
Personal data is stored in the US in digital format when the data storage company is certified with the EU-US Privacy Shield
Lawful Bases for Processing Data
Our lawful bases for processing personal data include:
- The legitimate interests of the dental practice
- Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract
- Consent of the data subject
- To comply with our legal obligations
Our lawful bases for processing special category data:
- Processing is necessary for health care purposes
- Processing necessary for identifying or keeping under review the existence or absence of equality of opportunity or treatment between groups of people with the view to enabling such equality to be promoted or maintained
Cookies and Website Interaction
When visiting our website, cookies are used to improve your experience by:
- Keeping you signed in
- Understanding how you use our website
To manage cookies, you can set your browser not to accept cookies and remove them from your browser. For more information, visit allaboutcookies.org.
Privacy Policies of Other Websites
The Vitruvian Dental Studio website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to Our Privacy Policy
Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 29/12/2020.
Your Rights
You have several personal data rights including:
- The right to be informed about the collection and use of your personal data
- The right of access – to have a free copy of your data that we have
- The right to rectification – to correct the data we have if it is inaccurate or incomplete
- The right to deletion of your personal data
- The right to restrict processing of your personal data
- The right to data portability – to have your data transferred to someone else
- The right to object to the processing of your personal data
Comments, Suggestions, and Complaints
Please contact the IG lead at the practice for a comment, suggestion, or a complaint about your data processing at [email protected] or by visiting the practice at Vitruvian Dental Studio, Unit 15, The Springs, Thorpe Park View, LS15 8GH.
If you are unhappy with our response or if you need any advice, you should contact the Information Commissioner’s Office (ICO). Their telephone number is 0303 123 1113. You can also chat online with an advisor. The ICO can investigate your claim and take action against anyone who’s misused personal data. You can also visit their website for information on how to make a data protection complaint.
